Sourcing
Take the headache out of managing tenders by centralising activities all in one platform
Still managing tenders across spreadsheets and emails?
If any of these sound familiar, you're not alone:
- Relying on your DMS, email or spreadsheets to issue and track tenders?
- Performing quote analysis and evaluations in spreadsheets, missing out on important insights due to lack of centralisation?
- Ever awarded too much work to a vendor that couldn't handle it?
- Scrambling to pull together various tender documents saved across multiple places when it's time to be audited?
- Spending too much time preparing and tracking approvals for Recommendation for Award?
If you answer yes to any of these questions, Felix is here to help.
Introducing Felix Sourcing
Felix Sourcing replaces spreadsheets and email chains with smart technology to help make procurement easier.
Eliminate the manual effort involved in tender administration by using Felix to efficiently compile and send tenders, conduct side-by-side financial comparisons while also bringing non-cost evaluation factors into your analysis. An automated and transparent Recommendation for Award process introduces a new level of control and governance.
From issuing a Request for Quote, to bid evaluation and Recommendation for Award, the entire process is managed in one, centralised platform. This means project and estimating teams have access to shared insights on each vendor’s historical pricing and performance to help guide better procurement decisions. Time and audit trails are also provided for ultimate accountability.
Intelligently manage your end-to-end tendering processes with Felix Sourcing
Smart RFQ compilation
Compiling tender information has never been easier. Use Felix to attach documents, input key dates, nominate evaluation criteria and establish a Pricing Schedule all within the platform.
Intelligent vendor matching will recommend vendors based on your search criteria and smart automation will ensure the right stakeholders approve the RFQ release, if required.
Using Sourcing means that:
- You can take advantage of DMS integrations for easy import and update of RFQ documents
- A Pricing Schedule is created within the platform, with vendors inputting information in Felix instead of an attached spreadsheet
- Delegation of Authority is automated and streamlined, providing governance across the RFQ process
Simplified RFQ administration
Say goodbye to communicating with vendors through countless emails, which becomes difficult and confusing to track.
With Felix, the entire RFQ administration process is completed in-platform. Know who is sent what and when, if receipt has been confirmed, if the work has been quoted and stay on top of vendor questions and your responses.
As your central hub for keeping vendors informed throughout the RFQ process, Felix creates efficiencies which saves you time, while providing you with the visibility to ensure you know what is happening at every stage of the RFQ.
One place to send, manage, evaluate and award tenders with Felix Sourcing
Easy side-by-side quote comparison
Use the Pricing Schedule to conduct powerful quote normalisation to ensure your organisation is getting the most competitive outcome.
Normalise financial and non-financial factors in-platform. Our functionality includes all the flexibility you would expect to see in a spreadsheet, helping you compare apples to apples.
Normalised results are made clear so that approval stakeholders can understand how you’ve arrived at tendering decisions, for complete transparency backed by audit trails.
Award executed in a matter of clicks
Felix compiles all the information you need to put forward a Recommendation for Award in a few simple clicks.
Save time with automated approval workflows that ensure the correct stakeholders are reached, based on the project and the value of the package. If approvers are on the same level, Felix allows for parallel endorsement, speeding up the approval process even further.
The approval process is quick and straightforward. Relevant stakeholders receive a summary of the critical information they need to know, with the option of clicking through to Felix for the finer details. All information is at their fingertips allowing them to approve or decline with comments.
What our customers say about Felix
"From vendor approvals to RFP activity, Felix provides real-time visibility of what stage the procurement process is at."
Peter Bolanis — Head of Procurement & Contracts, West Gate Tunnel Project
"Felix’s Sourcing module aligned with how we were doing tender tracking on spreadsheets, so it was a simple change management piece."
Brad Sheldrake — Procurement Manager, Zenith Energy
Frequently Asked Questions
What is strategic sourcing software?
Strategic sourcing software offers a digital platform to help organisations find, evaluate and contract suppliers for goods and services. It replaces manual spreadsheets and emails with a centralised platform to manage the full sourcing process, from issuing RFQs to evaluating quotes and awarding contracts.
Felix’s strategic sourcing software centralises tendering activities, so that project and estimating teams have access to shared insights such as vendor’s historical pricing and performance to help guide procurement decisions.
Can Felix replace spreadsheet and email-based tendering processes?
Yes. Felix Sourcing is designed to replace spreadsheets and email chains with smart technology, eliminating the manual effort involved in tender administration — from issuing a Request for Quote through to bid evaluation and Recommendation for Award, all managed in one centralised platform.
Vendors input pricing information directly in Felix rather than through attached spreadsheets, and all RFQ communication, vendor questions, and responses are handled in-platform, making it easy to track who was sent what and when.
Felix’s strategic sourcing software reduces duplication, improves visibility and ensures all sourcing activities are tracked in one place.
How does strategic sourcing software improve procurement decisions?
Felix strategic sourcing software improves procurement decisions by giving project and estimating teams access to shared insights on each vendor's historical pricing and performance, all within a single centralised platform.
Rather than relying on scattered spreadsheets and email chains, teams can conduct side-by-side financial comparisons, normalise both financial and non-financial evaluation factors, and arrive at clearly justified tendering decisions backed by audit trails.
Automated approval workflows then ensure the right stakeholders are reached based on the project and package value, speeding up the Recommendation for Award process without sacrificing governance.
What stages of the sourcing process does Felix support?
Felix supports the entire end-to-end tendering process, from smart RFQ compilation – where teams can attach documents, input key dates, nominate evaluation criteria, and build a Pricing Schedule – through to simplified RFQ administration, side-by-side quote comparison, and a streamlined Recommendation for Award process.
Intelligent vendor matching recommends vendors based on search criteria, while automated approval workflows ensure the right stakeholders are involved at each stage, with parallel endorsement available to speed up approvals where needed.
This allows organisations to manage sourcing activities from start to finish in one platform.
See Felix Sourcing in action
Discover simple, streamlined and governed tendering for your organisation with Felix Sourcing. Get an obligation free demo today.